Instructional Blogs Archives - YellowWebMonkey Web Design https://www.yellowwebmonkey.com/category/instructional-blogs/ YellowWebMonkey Web Design Wed, 09 Feb 2022 21:47:07 +0000 en-US hourly 1 https://wordpress.org/?v=6.1.1 https://www.yellowwebmonkey.com/wp-content/uploads/2020/07/favicon.ico Instructional Blogs Archives - YellowWebMonkey Web Design https://www.yellowwebmonkey.com/category/instructional-blogs/ 32 32 The 5 Best Ways to Generate Leads on A Website https://www.yellowwebmonkey.com/the-5-best-ways-to-generate-leads-on-a-website/ Mon, 24 Jan 2022 15:30:13 +0000 https://www.yellowwebmonkey.com/?p=11518 Working out how best to increase site traffic and persuade visitors to display the type of behavior you want to see more of can be a challenge – these actions can help! Take a look at five proven strategies that, with persistence, will start giving you the outcomes you’re looking for. 1. High-grade Content Premium …

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Working out how best to increase site traffic and persuade visitors to display the type of behavior you want to see more of can be a challenge – these actions can help! Take a look at five proven strategies that, with persistence, will start giving you the outcomes you’re looking for.

1. High-grade Content

Premium content that gives an audience what they’re looking for is still arguably the best way to establish trust and build loyalty. This means creating content that’s genuinely useful, entertaining, or otherwise engaging to your target audience.

Content isn’t about selling, it’s about giving your customers what they’re looking for and positioning your organization as the one others turn to, to meet their needs.

2. Use Social Media

Social media can be an excellent way of gaining the attention of your audience. It’s helpful to use the platforms that are most likely used by the demographic you’re aiming for. Remember to keep posting regularly and put out content that will encourage others to share or comment.
Promotional offers, giveaways, notice of upcoming events, and seasonal posts can all help to enhance your online profile, helping to generate leads.

3. SEO

Search engine optimized content is content that includes keywords and phrases that search engines are most likely to pick out. Discovering the right phrases to use and how best to use them is a skilled process – search engines operate using incredibly sophisticated algorithms – simple repetition of search terms won’t be enough to see your search engine results page (SERP) ranking rise.

4. Improve Your Web Design

No one is going to spend long on a site that doesn’t work properly. A site that’s poorly optimized for a mobile device screen, is slow to load, has missing links, or is difficult to navigate will see even the best digital marketing efforts fail. If you’re not sure how to create a high-grade web design, it’s often worth investing in professional assistance.

Not only will a professional build you a site your audience loves, they’ll also make sure it’s easy to maintain, making your life much easier.

5. PPC Ads

If you want fast results and don’t mind paying for them, Google Ads may be a good option. Companies bid for search terms, then when these search terms are entered into the search engine, Google Ads results are positioned at the top of the page, before organic searches. This means they’re the first things customers see on their SERP.

Google Ads isn’t the cheapest option, but it’s shown to deliver fast results that can get a marketing campaign off to a racing start.

Get in touch with the team at Yellow Web Monkey to discover how professional assistance can increase the success of your digital marketing.

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How to Add Multiple Locations to Google My Business https://www.yellowwebmonkey.com/how-to-add-multiple-locations-to-google-my-business/ Thu, 14 Oct 2021 17:47:30 +0000 https://www.yellowwebmonkey.com/?p=11350 If you have multiple locations of the same business, you can quickly and easily add all locations to your Google My Business account by following these steps. Log into your Google My Business Account and click “Add location” and select “Import Locations”             2. Download the template as an Excel …

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If you have multiple locations of the same business, you can quickly and easily add all locations to your Google My Business account by following these steps.

  1. Log into your Google My Business Account and click “Add location” and select “Import Locations”
GMB locations

            2. Download the template as an Excel document by clicking the link. We recommend the Excel template because you can’t import a CSV on the site.

Add multiple business locations

               3. You can download a sample spreadsheet and attributes reference spreadsheet from the same location. These are very useful in helping you fill out the information correctly.  

               4. Open the download and add your business information to each cell. Not all cells are required, but for specifics on what is required and how to add information like addresses see this Google My Business help document.

               5. After you have entered all business information in the spreadsheet click “Select file” and choose the Excel document you added your business information into.

google my business

               6.  After the import is complete, you can “cancel import” or “preview changes”

google my business

               7.   Clicking “Preview changes” allows you to see what will be added in the import. If you have errors on your document, you can click “Download details” to see the specific errors and make changes to your import document before continuing.

google my business

               8.  Click “Apply” to import the locations.

               9.  Unverified locations will have a link to “verify now” which will trigger the postcard to be mailed from Google My Business to the business physical address. The postcard takes about 5 days to arrive and contains a verification code. Once received, simply enter the code and click “Verify.”

  If you would like to know why importing multiple locations is a good practice, this article explains why a business would want to manage locations under one account and provides other tips on how to manage a Google My Business account.

  For more information from Google on managing business locations in Google My Business click here.

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Reclaim a Google Analytics Account https://www.yellowwebmonkey.com/reclaim-a-google-analytics-account/ Thu, 14 Oct 2021 17:33:20 +0000 https://www.yellowwebmonkey.com/?p=11370 3 Steps to Reclaim your Google Analytics Account If your site has a current Google Analytics Account that no one has access to anymore, fear not, there is a way to claim this account in order to maintain previous analytics while continuing to track new data. Step 1. Send an email to Google Analytics requesting …

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3 Steps to Reclaim your Google Analytics Account


If your site has a current Google Analytics Account that no one has access to anymore, fear not, there is a way to claim this account in order to maintain previous analytics while continuing to track new data.

Step 1. Send an email to Google Analytics requesting to claim the account

Step 2. Google will then auto send an email saying that they will attempt to contact the current owner. They give them 2 business days to reply.

If the current owner doesn’t reply, then Google will send you another email with an analytics.txt file that you will need to upload to the site’s public_html to prove that you own the site. In this txt you will put the UA for the GA account and the email you wish to associate it with. Adding to public_html will create a url domain.com/analytics.txt which you will email to Google.
Example from Google email:

  • “To show ownership for each domain tracked in UA-XXXXXXXXX-1 that you’re requesting access to, follow these steps:
    (1) Create a text file and save it as: analytics.txt
    (2) Include the following string of text in this text file: “GooGhywoiu9839t543j0s7543uw1. Please add youremail@gmail.com to GA account UA-XXXXXXXXX-1
    (3) with “Manage Users and Edit” permissions – date September 8, 2020..”
    (4) Upload this text file to the root of each of the domains from which you’re requesting access.
    You’ll append “analytics.txt” to the end of your URL. For example, if your site URL is http://www.example.com, the uploaded file will look like this: http://www.example.com/analytics.txt”
  • Google will add you to the account and send an email to confirm that you now have access to the GA account.

Step 3. If you want account level access, you will need to prove ownership of all properties in the account as well as the Google Ads account associated with the Google Analytics account (if there is one).

If the Google Analytics account is linked to a Google Ads account, you will need to provide some additional information to Google about that account as well.

Example from Google email:
“Because the Google Analytics account is linked to a Google Ads account, we also need you to prove ownership over the Google Ads account. To do this, complete the steps below:
(1) Payment information
If you’re billed via credit card, direct debit or invoicing, provide the exact amount and date of your last charge or invoice.
If you’re billed via bank transfer, provide the reference number and amount of your last transfer.
(2) Form of payment details
If you’re billed via credit card, provide the name of the card issuer, your name as it appears on the card, and the expiration date. Please don’t send your credit card number.
If you’re billed via direct debit, provide the bank name and bank code. Again, please don’t send your bank account number.
(3) The billing address listed in your Google Ads account
(4) The display URL of one or more of your campaigns
(5) Sample keywords for one or more of your campaigns”

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How To Edit Your Hosts File on Mac or Windows https://www.yellowwebmonkey.com/how-to-edit-your-hosts-file-on-mac-or-windows/ Wed, 31 Mar 2021 14:11:14 +0000 https://www.yellowwebmonkey.com/?p=10467 Updating the hosts file on your computer is useful for development purposes. You can preview how your site will look on another server without affecting the live site that users view.

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Why Edit Your Hosts File?

Updating the hosts file on your computer is useful for development purposes. You can preview how your site will look on another server without affecting the live site that users view.

It is particularly useful when creating a development site for WordPress since it uses absolute urls. Creating the development site on a new server with the same domain means that you will not have to complete a database find and replace query when you’re ready to move the new site live.

In order to update the host your domain loads from, you will need to know the IP address for the new server you want to preview.

How to Edit Your Hosts File on Windows

1. Select Start and search for “Notepad”.

2. Right-click Notepad and select “Run as administrator”.

3. Click “File” and select Open.

4. In the lower right dropdown, change Text Documents (*.txt) to All Files (*.*)

5. Go to the Windows Hosts File location: C:\Windows\System32\Drivers\etc and open the hosts file.

6. Add the new IP address and the URL

11.111.11.111 www.example.com example.com

7. Save the file.

How to Edit Your Hosts File on Mac

1. Open your spotlight search and search for “Terminal”.

2. Copy and paste the command: sudo nano /private/etc/hosts and hit enter.

3. Provide your password when prompted.

4. Add the new line with the server IP address and the website URL:

11.111.11.111 www.example.com example.com

5. Select control-o to save the file and hit enter.

6. Select control-x to exit the editor.

Flush Your DNS

Once you've edited your hosts file, it is advisable to flush your DNS cache otherwise your browser may continue to direct to the old server.

Windows:

1. Go to the Start menu and type "cmd."

2. Right-click the Command Prompt option and "Run as Administrator".

3. Type the command below and hit enter:

ipconfig /flushdns

 

Mac:

  1. Open the terminal and type the command below and hit enter:
sudo dscacheutil -flushcache;sudo killall -HUP mDNSResponder

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Targeting Facebook Newsfeed https://www.yellowwebmonkey.com/targeting-facebook-newsfeed/ Mon, 31 Aug 2020 16:21:41 +0000 https://www.yellowwebmonkey.com/?p=9261 What if you could get your organic Facebook posts in front of an audience that is interested in your product or services and likely to check out your page and subsequently your site for FREE? Sounds great, right? Facebook’s newsfeed targeting does just that. Advertisers reported that their new customer acquisition cost declined by almost …

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What if you could get your organic Facebook posts in front of an audience that is interested in your product or services and likely to check out your page and subsequently your site for FREE? Sounds great, right? Facebook’s newsfeed targeting does just that. Advertisers reported that their new customer acquisition cost declined by almost 73% when they used Facebook’s custom audiences feature. So how do you use this incredible tool to your benefit?

One important place to start is with a Facebook Pixel. You can read more about Facebook Pixel, including how to set it up and how to employ it on your Shopify site in our Facebook Pixel developer blog. Facebook Pixel is a snippet of code installed on your site that allows you to specifically target visitors to your site based on their engagement with your brand. You can create and target custom audiences based on age, gender, location, interests, occupation, and more. Here is how you set up Facebook custom audience targeting.

1. Under Page Settings-->General select “Audience Optimization for Posts” and check the box and click “save” to enable preferred audience targeting.

targeting facebook newsfeed 1

2. Under Publishing Tools hit the “Create Post” button.

targeting facebook 2

3. Here you can create your Facebook post with text, pictures or whatever engaging content you want to provide your followers. Under the “Public” drop down arrow select “Newsfeed Targeting.”

Targeting FB newsfeed tutorial

4. In the pop up choose who should see your post based on user interests. It is separated by various interests and when you select some that are relevant to your business, Facebook will provide suggestions for other applicable interest groups. The interests to target are endless and are so specific that you can easily narrow down your audience to the exact subset of people who are interested in what you have to say.

FB Newsfeed

5. You can also target an audience based on age, gender, locations, and languages. Make the selections that are most likely to put your post in front of likely customers and hit “save.”

targeting facebook 5

You can always check out Facebook’s guidelines on audience targeting to help ensure you are using their best practices. Facebook has a large reach and is a fantastic platform to reach new customers. In fact, during the first quarter of 2020 Facebook reported 1.73 billion daily active users. Those are a lot of potential sales!

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Shopify Store: Login to Launch in One Week https://www.yellowwebmonkey.com/shopify-store-login-to-launch-in-one-week/ Fri, 19 Jun 2020 03:26:49 +0000 https://www.yellowwebmonkey.com/shopify-store-login-to-launch-in-one-week/ Thinking about taking the leap to the fastest growing online store builder?  Here’s your risk-free chance!  Join YellowWebMonkey’s senior web designer, Alexis Priddy, as she walks you through setting up your own Shopify development site for free.  Did we mention Alexis is a Shopify Partner?  She is, and calls Shopify the best thing since sliced …

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Thinking about taking the leap to the fastest growing online store builder?  Here’s your risk-free chance!  Join YellowWebMonkey’s senior web designer, Alexis Priddy, as she walks you through setting up your own Shopify development site for free.  Did we mention Alexis is a Shopify Partner?  She is, and calls Shopify the best thing since sliced bread.  

This training is ideal for any retail business that isn’t selling online yet but would like to be. As a Shopify Partner, we can set up “dev stores” at no cost to the trainee. A base store will be set up for each student in the class, then we will walk them through setting it up themselves. At the conclusion of the training, you can make it live and do the monthly subscription or just use it as a hands-on learning experience.

We will start with 6 people per Zoom class.  Sign up fast!  If you don’t get in, don’t worry, we can put you on a waiting list.

REGISTER HERE

Shopify has many advantages:

  • Shopify is currently the fastest growing online store builder and powers over 1,000,000 websites. 
  • It has a modern and professional look.
  • Shopify offers a comprehensive dashboard so you have a better understanding of your sales, orders and marketing base.
  • Shopify offers free, simple integration with Google merchant, Google ads, Facebook, etc.
  • The platform is mobile-friendly and excellent for SEO
  • Shopify handles everything from marketing and payments to secure checkout and shipping.
  • Advanced ecommerce features such as abandoned cart emails to keep the customer engaged.
  • For more information about Shopify features, please visit Shopify’s Review  article by LitExtension

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Programming at Career Day – It’s a Breeze https://www.yellowwebmonkey.com/programming-at-career-day/ Tue, 05 May 2020 17:39:13 +0000 https://www.yellowwebmonkey.com/programming-at-career-day/ Printable PDFCareer Day is a great time for students to gain a better understanding of the opportunities that await them in the future. Teachers around the globe invite parents and relatives to stop in to share how cool their job is in the hope of sparking some interest in a young mind. Being a web …

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Printable PDFScreen Shot 2020 05 07 at 11.22.07 AMCareer Day is a great time for students to gain a better understanding of the opportunities that await them in the future. Teachers around the globe invite parents and relatives to stop in to share how cool their job is in the hope of sparking some interest in a young mind. Being a web programmer, I didn’t immediately raise my hand to try and explain coding to a bunch of kindergartners when I received the first request. However, after the fifth email, I suspected they might be desperate and decided to give it a try. I knew my daughter would enjoy seeing me in the classroom and the audience would be easy to please. If It didn’t go well, I could play a game or offer a treat. Kindergartners like treats, right?

 

Most programmers will spend their time sitting in front of a computer, and I knew this visit would have to be more exciting than the kids just sitting. I didn’t suspect I’d spark much interest with that. So, I decided to introduce programming in a way that would allow the kids to move while learning. After a brief introduction about myself and my role at work, I created an activity that would not only involve the kids but explain the programming process on their level. That foundation was set, now the tricky part- logic. Logic is a dreaded topic that often frustrates adults let alone children that have just acquired the skills to read. In programming language we use logic in the form of if/then statements, counters, loops, and errors. 

 

I imagined discussing logic would eventually cause blank stares, so I realized it was time to take this STEM lesson up a notch with a physical demonstration. Most students are familiar with playing a game on a tablet or phone, and this demonstration was a simpler version. I designed a logic “flow” using colored children’s mats and then introduced logic and loops. 

 

I took the programming design a step further and introduced counters and errors. At the end of each fork, I had one student count each time another student chose a particular answer using a handheld counter. Then, at the end of the loop, I had the student who was holding the counter announce how many students brought their lunch and how many students are buying their lunch.

 

Here’s everything you need to confidently show off your coding or programming career.

Items Needed

 

Directions

  1. Introduce yourself and  “What is Programming?” Keep it simple and summarize: programming is the words and set of rules for telling a computer or computing device to perform specific tasks. 
    • Ask students: “Are computers smart?”
    • Explain humans must tell the computers what to do and how to carry out the actions and tasks. 
  2. Explain Initial Coding- for example when you want your figure in a game to move you use a command to make the figure move.  There is a code that does that.
    • Set up mat tiles in a single row.
    • Select a student to hold a clicker and a student to move through the tiles.
    • Each time the student clicks the clicker, the other student moves up the tiles.  Explain that this simulates the coding entered that the gamer then uses.
  3. Explain IF/NO Logic- In programming we set conditions to keep your game character moving.  
    • Find a simple task the kids do everyday and show how to “automate” it.
    • Setup the tiles like a hopscotch course where they come to a question. 
    • “Are you a girl?”
    • Ask one student to demonstrate. 
    • One student hops up to the question tile, and goes left/green for YES and right/red for NO
  4. Add a Loop- explain that loops allows all the characters (or in this case students) to run the course.  
    • Line all students up and repeat the course where they come to a question until all students have gone through. Flip the girl icon to the lunch box and repeat.
    • “Are you a girl?”
    • “Did you bring your lunch?”
  5. Add a Counter- explain that a counter can be used to find out totals.  For example, we would like to know how many students packed a lunch, want pizza, or are eating something else.
    • Using the course “did you bring a lunch” add an additional fork to the side “NO” with a new question “Cheese pizza?”  YES/NO.
    • Put a student at the end of each fork with an old style counter.  
    • Run the course with all students and have have the students with the clickers count after each person
    • Now have the students with the clickers announce how many students either brought lunch, are buying cheese pizza or eating something else!
  6. Explain Errors-  tell students that sometimes they will see a pop up for an error or the game will freeze.  Coders can have you retry, so that your game doesn’t have to restart.
    • Using the original straight line mat tiles, line them up so that they end at a wall.
    • Select a student to hold a clicker and a student to move through the tiles.
    • Each time the student clicks the clicker, the other student moves up the tiles. 
    • When the student “hits” the wall the class yells “Error!” 

All in all, everything worked well.  The kids were very involved and loved the interaction and demonstration.  The next time you are asked to talk about coding and programming at Career Day,  don’t despair, this activity will help you confidently go into that elementary classroom like a rock star.  

 

Here is a printer friendly version:

Programming at Career Day Printable

 

 

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Telework Tips for Creating a Good Work Culture https://www.yellowwebmonkey.com/telework-tips-for-creating-a-good-work-culture/ Wed, 25 Mar 2020 12:44:32 +0000 https://www.yellowwebmonkey.com/telework-tips-for-creating-a-good-work-culture/ The YellowWebMonkey team has telecommuted for the last 10 years and has members in 7 different states. In fact, Alexis and Bianca have worked together for 11 years now, and have never met in person (partially because Bianca lives in Alaska).   With everyone working from home, we have had friends, alumni, and clients reach out …

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The YellowWebMonkey team has telecommuted for the last 10 years and has members in 7 different states. In fact, Alexis and Bianca have worked together for 11 years now, and have never met in person (partially because Bianca lives in Alaska).

 

With everyone working from home, we have had friends, alumni, and clients reach out to us for suggestions. Because we are 100% remote, we have learned how to still have a strong cohesive team even when we are not in the same place. 

 

telework tips

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LET’S DO THIS! Working Remotely (amidst the potential chaos of kids and homeschooling) https://www.yellowwebmonkey.com/working-remotely-tools-tips-traps/ Thu, 19 Mar 2020 11:38:40 +0000 https://www.yellowwebmonkey.com/working-remotely-tools-tips-traps/  As many Americans are transitioning to remote work over the next week, we asked our team at YellowWebMonkey to share their tips and experiences on working remotely and how they stay productive. Many companies and individuals struggle with remote work, but with some tools, tips, and traps to avoid, the typical challenges can be mitigated …

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 As many Americans are transitioning to remote work over the next week, we asked our team at YellowWebMonkey to share their tips and experiences on working remotely and how they stay productive. Many companies and individuals struggle with remote work, but with some tools, tips, and traps to avoid, the typical challenges can be mitigated and productivity can continue.

 

skype zoom cloudManagers have numerous tools available to help teams communicate and collaborate. Some are free and others often offer subscription pricing. Helpful team tools include Skype, Whatsapp, Slack, Zoom, Google Hangouts, Webex (& Jabber), Microsoft Teams, and G Suite.

 

Our team uses Skype as an easy tool to communicate within our team and we’ve found Zoom to be reliable to communicate with clients and conduct meetings and training. Both have easy screen sharing features to help share information, collaborate and problem-solve. We also use CloudApp frequently to send screenshots and screen recordings to our team members and clients. CloudApp is free and very helpful when creating a knowledge base for team members as it lets you easily copy/paste a screen recording or screenshot and has features that allow easy annotations on an image.

 

If you’re transitioning to remote work, it’s important to establish some procedures and routines. How will your team check-in each day? When are they expected to be on-line and available? What areroutine the communication expectations? Are there appearance expectations?  Making expectations and procedures clear, helps establish a routine. Often the greatest challenge remote workers face is communication. Encourage face to face communication when feasible. 

 

Once the work is structured and your team has the tools to collaborate, take some time to review best practices and determine what your routine at home will be. You may even find that you have more time available without a commute which is one of the top reasons 91% of people polled like remote work. However, distractions can fill that time quickly, so we have some recommendations to limit interruptions and stay productive.

 

10 Tips for working from home

 

1. Remove distractions

Turn off the TV, radio, etc. and if you don’t have a separate room or home office available, dedicate a specific space for working.

 

2. Get Organized

If you have kids home due to school or childcare cancellations, consider hiring a teen to help watch younger kids in your home while you work or help with chores.  If you aren’t able to do this for various reasons, it’s important to create a schedule, some ground rules and communicate age-appropriate expectations. 

mom teaching 

3. Set a schedule

Schedule your work time and breaks. Google Calendar on week view is helpful. Set notifications to help you follow the schedule.

 

4. Get up and move

Exercise if you are able. Getting outside for a walk or run can reduce the feeling of isolation.

woman stretching

 

5. Communicate

Communicate frequently with your teams using your communication tools. Call them on the phone and via video. Ask them occasionally about something other than work. Managers should check in on team members to see how they are adjusting to the changes. 

 

6. Adjust your routine

Adjust your work schedule to meet your family needs (if you have the flexibility). When the kids are off school, I get on early before they are up and moving to knock out some initial tasks and then I can take a longer break for breakfast and lunch to spend time with them. I often get back on after they go to bed to finish out any tasks for the day. 

 

7. Check in with clients.

Set up calls with clients to stay connected during this time and check in on ways you can support them or if their needs have changed. 

 

8. Let others know your availability.

Inform those that may stop by unannounced that you’ll be working from home during specific hours and put a do not disturb sign on your door. This can help with children at home too. A sign on the “office” door or entrance can help them understand when it’s ok to interrupt and when it might not be.

 

9. Batch work. 

Use nap time or tv time to perform tasks that require quiet or more brain power, save checking your email or rote tasks for time while the kids still may pop in to ask questions or need some supervision or attention.

 

10. Turn off the screen!

The distinction between work and home lines can get blurry when working remotely, but it’s important to be able to step away. This is a great time to reengage in a hobby or find a new one. 

monitor off

 

Be patient and give yourself some grace. Managing work tasks, family tasks and distance learning is going to be an adjustment, but you aren’t alone in going through this challenge. Lean on friends and family when you can for support.  

{module YWM WFH Quotes}

Download a .pdf of this infographic by clicking below. 

DOWNLOAD

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How to do a mail merge between Google Sheets and Google Documents https://www.yellowwebmonkey.com/google-docs-mail-merge/ Tue, 03 Mar 2020 18:56:43 +0000 https://www.yellowwebmonkey.com/google-docs-mail-merge/ ***Update as of 4 June 2021***Autocrat is returning an error that the API developer key is invalid.  Read more Do you need to create a mail merge but don’t want to use Microsoft Excel or Word? YellowWebMonkey has the solution for you: you can set up a mail merge using Google Drive and an add-on …

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***Update as of 4 June 2021***
Autocrat is returning an error that the API developer key is invalid.  Read more

Do you need to create a mail merge but don’t want to use Microsoft Excel or Word?

YellowWebMonkey has the solution for you: you can set up a mail merge using Google Drive and an add-on called “Autocrat”. Autocrat makes it easy to merge data from Google Sheets into Google Docs or into a PDF.

A mail merge is an extremely useful tool for personalizing forms or emails for many individuals at once. It will import data from another source and uses the information from that data source to fill in placeholders throughout the message to make it customized to a specific user (e.g. Name, Address, etc.) Form letters/emails are the most common use for mail merges, but there are many other applications as well. For example, YellowWebMonkey uses Autocrat to update the language in our annual maintenance agreements. We’ve also used Autocrat for a nonprofit’s silent auction donation list to output the bid sheets and descriptions.

Below are instructions to help you set up a mail merge in Google Documents using Autocrat:

1. We suggest installing the add-on AUTOCRAT.

Use this link: https://workspace.google.com/marketplace/app/autocrat/539341275670

2. In the Google Sheet with your data:

– Go to ADD-ONS
– Select AUTOCRAT, LAUNCH, NEW JOB

Image 1 Autocrat

3. Name your job and hit NEXT.

Autocrat name your image

4. Choose a template.

The template can be a Google Document or Google Spreadsheet and this is how Autocrat knows what your final document/documents will look like. You can format the template any way that you like, putting in <> anywhere you want to dynamically pull in data from your spreadsheet (e.g. <>)

*Tags are a string of text wrapped in double less than (<<) and double greater than (>>) symbols. When making tags, match them to the column headers in your Google Sheet exactly, and AutoCrat will auto-map them for you. The tags are case sensitive so make sure they match.

Autocrat choose template

5. Map your source data to the template.

For this step you will need to map (or match) the tags in your document template to the columns in your document source. If the tags match the header exactly, they will be mapped for you automatically. If they do not match exactly, you will need to map them manually.

AutoCrat allows you to indicate the type of data that is being merged:

Standard: normal text field that will be merged into the document exactly as it appears in the spreadsheet
Image: AutoCrat can pull an image URL from a sheet and merge it into a document (as an image, not a URL). The image must be publicly hosted, not stored on a drive. You can provide an image size in pixels or percentage. This can also be left blank and the image will by merged at 100% of it’s actual size.
Hyperlink: Autocrat can identify text as a URL so that it is live (clickable) in the document. You can also include a “link label” if you want to hide the URL behind a word or sentence.

Autocrat map source to data

6. Set up the File Settings by naming the file that each merged document will be given.

You can use <> or <> to give each document a timestamp. Choose file type as either Google document or PDF. Some hyperlinks may not work correctly if imported directly into a PDF, but you can import them to a Google document and then convert to PDF to solve this issue.

Autocrat file settings

7. Choose a destination folder for each merged document to be dropped into.

Autocrat destination folder

8. Add a dynamic folder reference (optional)

which will drop a merged document into certain folders and not others.

Autocrat dynamic folder

9. Set Merge Condition (Optional)

which tells AutoCrat whether or not to merge a particular row of data. You can also add additional conditions that must be met in order for a row of data to be merged.

Autocrat set merge conditions

10. Share Docs and Send Emails.

In order to share documents, you must send an email. Change the settings to allow others to edit, view only, or make comments to a document. You can send an email from your email address, or from a no-reply email.

Autocrat share docs

11. Add/Remove Job Triggers

can be optionally set up to run when forms are submitted or at certain time intervals.

Autocrat add remove job triggers

12. Click Save.

13. Click the Play icon to run the job, the pencil icon to edit the job, the eye icon to preview the job, or the trashcan icon to delete the job.

If you are running a large job, you may choose to use the eye icon as a test/preview so that you can verify the mail merge is set up as you’d like it. This will keep you from having to delete many files if you have to rerun the job after making changes.

Autocrat existing jobs

14. The document will be sent to the email address provided in step 10.

The post How to do a mail merge between Google Sheets and Google Documents appeared first on YellowWebMonkey Web Design.

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Joomla Class Not Found Error Caused by Namespaces https://www.yellowwebmonkey.com/joomla-namespaces-error/ Tue, 12 Mar 2019 04:00:51 +0000 https://www.yellowwebmonkey.com/joomla-namespaces-error/ Don’t worry, you’re not alone! If you have an error that looks something like: “word\word\word not found”, it may be because of an extension you’ve recently installed or updated. Here are two more examples: [4.0] Class ‘Joomla\Component\Templates\Administrator\Controller\Style’ not found An error has occurred. Class ‘Joomla\Module\Login\Administrator\Helper\LoginHelper’ not found Quick Joomla history lesson: when Joomla switched from …

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Don’t worry, you’re not alone! If you have an error that looks something like: “word\word\word not found”, it may be because of an extension you’ve recently installed or updated. Here are two more examples:

Namespaces Error 3[4.0] Class ‘Joomla\Component\Templates\Administrator\Controller\Style’ not found

Namespaces Error 3An error has occurred. Class ‘Joomla\Module\Login\Administrator\Helper\LoginHelper’ not found

Quick Joomla history lesson: when Joomla switched from version 1.5 to version 2.5, there were significant changes, creating what is known as a technology cliff. So many users were completely lost after the change because there was no way for them to upgrade to Joomla 2.5 without help. Joomla wants to prevent that from happening again, while still having the flexibility to make important and necessary upgrades to make Joomla even more powerful and versatile.

In version 4.0, Joomla is using something called namespaces, which is a newer technique in PHP, so extensions built for 4.0 may cause issues if you’re still using Joomla 3.8 or earlier.

In order to facilitate a smoother transition this time, Joomla made version 3.9 a bridge between Joomla 3.x and Joomla 4. Joomla 3.9 is compatible with everything for the earlier 3 series versions, AND it will also work with extensions created for version 4.0. Importantly, in version 4.0, Joomla is using something called namespaces, which is a newer technique in PHP, so extensions built for 4.0 may cause issues if you’re still using Joomla 3.8 or earlier.

Bottom line: if you’re seeing the error above, it’s most likely because you’ve installed or updated an extension that is built for Joomla 4.0, but you haven’t upgraded to the bridge yet (version 3.9).There are two solutions to fix this problem:

1. If you can still access the backend of the website, upgrade to Joomla 3.9. Once you’ve done that, you’ll be able to continue using extensions built for earlier versions, but you’ll also be able to use extensions that have already been adapted for Joomla 4.0. *Important note: please ensure you back up before you upgrade!

2. If you cannot access the backend, manually disable the extension directly in the database using phpmyadmin. Here is a quick tutorial of how to do that.

Don’t have time to do this yourself and just want it fixed quickly? No problem! Contact us today, and we’ll take care of it for you.

I Need 9-1-1 Help Learn about Website Oil Changes

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Is your Joomla site GDPR Compliant? https://www.yellowwebmonkey.com/is-your-joomla-site-gdpr-compliant/ Sat, 02 Jun 2018 13:14:40 +0000 https://www.yellowwebmonkey.com/is-your-joomla-site-gdpr-compliant/ The tides are shifting in the world of online security and here at YellowWebMonkey we want to ensure our customers are fully informed on the latest changes to security policy. The most significant and recent reform has come with the passage of the GDPR by the EU. To save you time, we’ve created our own …

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The tides are shifting in the world of online security and here at YellowWebMonkey we want to ensure our customers are fully informed on the latest changes to security policy.

The most significant and recent reform has come with the passage of the GDPR by the EU. To save you time, we’ve created our own little summary of how the GDPR may affect your online presence.

 

1. What is the GDPR?

GDPR stands for General Data Protection Regulation. In short, it aims to give online users more control over how their personal data is used and requires businesses to maintain a greater level of transparency regarding their data management techniques.

 

2. But wait, if the GDPR was passed by the EU, is my American business even affected?

Due to the world-wide nature of the internet, most websites will be affected. The GDPR protects citizens of the EU by ensuring all businesses that market, sell, or communicate with people who live in the EU must adhere to the new regulation.

 

3. Ok, so what pieces of the GDPR will most likely affect American sites?

  • Clear Consent: Consent to collect personal data from site visitors must be clearly and unambiguously asked for. Websites must clearly state how that data will be used and cannot hide data usage policies in long paragraphs of legalese.
  • Easy Opt-out: It must be as easy to withdraw consent as it is to give it. This includes offering opt-outs in emails and on site-based forms.
  • Accessible Information: Users can request to know what personal information a site is using, how they are using it, and who they are sharing it with. Site managers must be able to electronically share this information with any site users who request it.
  • Expungeable Data: Not only must site managers give users an easy way to opt-out, but they must also be willing to delete and destroy any personal information users no longer wish to share.

 

So now what?

Your YWM team is here to ensure your website is squeaky clean in regards to the GDPR guidelines. For all maintenance clients, we are offering a GDPR audit for 30 minutes of ticket time. During this audit, a design specialist will identify areas of non-compliance and offer potential solutions.

If you’d rather do your own research and make the changes yourself, here are a few of our favorite resources concerning the GDPR:

 

If you still have questions about the GDPR, please contact us today so we can calm your fears. We want to ensure any transition to compliance is as seamless as possible for you and your site visitors so don’t hesitate to reach out!

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